magnetic W2 file via the Internet - Here's how!
Business Services Online (BSO)
is a facility provided by the Social Security Administration
on their web site. Amongst other things, BSO allows you to file
your W-2 report file directly to the SSA instead of sending it
to them on diskette.
Why You Would Use BSO
Tax Year 2005 is the last year
that employers will be able to file magnetic W2 Reports on diskette.
The BSO facility is available now, so you should start using
it now rather than later. There are no charges for using BSO
other than your cost of maintaining internet service.
The filing deadline for W-2 reports
using BSO is March 31st (for 2005) as opposed to February 28th
(2005) when filing by diskette.
- Scan the W-2 report file for
viruses. The W-2 report file produced using the RWC software
does not contain virus code. However the file should be scanned
for viruses prior to upload to the SSA.
- You do not need to change the
name of the W2 report file to W2REPORT. Any file name may be
- Compress the W-2 report file
into a zip file using either PKZIP or WINZIP.
- You do not need to submit a
To access BSO
Using your web browser, navigate
and select the "Business Services Online" link.
What you need
To file W2 reports even by diskette,
you had to register with the SSA. When you did this, the SSA
supplied you with a PIN and a password.
You will use this PIN and password
to login to BSO.
On the BSO Welcome page, select
the Login link and follow the instructions
After logging in, follow the
instructions to upload your W2 report file.